Conference Production

AS TECHNICAL CONFERENCE PRODUCTION SPECIALISTS HAV POSSESS THE EXPERTISE AND CREATIVITY TO ENSURE YOUR DELEGATES ARE ENGAGED & HAVE AN EXCEPTIONAL EXPERIENCE. OUR AUDIO VISUAL SERVICES WILL MAKE YOUR BRAND LOOK GREAT & DELIVER RESULTS.

Conference Production

Nationwide service, including: London – Manchester – Liverpool – Birmingham

This year’s HM Land Registry conference was a challenging event to deliver & we couldn’t have done it without your support. It was hugely reassuring to walk into the room and see you and your team making everything happen. We will come back to you next year

Helen Hirons

HM Land Registry

I just wanted to thank the HAV for all of the support at our event. Andrew, our AV technician today was fantastic! He was professional, unobtrusive, delightful with all our speakers & sorted things out incredibly quickly. He was an utter joy to work with. We were very happy indeed to have such a safe pair of hands running the show!

Elizabeth Smith

Director, General Data Protection Regulation Conference

Conference production in the UK to engage, educate & inspire..

We have been producing conferences for over 10 years & can provide audio visual, staging, creative content, stage set design and project management services entirely in-house, rest assured you are in safe hands.

Conference Audio Visual

We upgrade your conference into an extraordinary live experience by utilising the latest sound, lighting, staging and video equipment, all from our own stock. Our audio visual team will make sure your event is packed with impact and utilises the latest creative technology & an eyecatching conference stage set to deliver a fantastic delegate experience.

Conference Content, Camerawork and Media

We benefit from an in house creative design & Camerawork department so can bring your event to life with custom slides & animated graphics (inspired by your event branding), video content, music stings & pre-recorded voiceovers.

If you are designing the content yourself, or have an agency to handle this side of things already, we work with you to stringently test this in the run up to the event to ensure it will display perfectly.

On the day our camera team can be used to film your presentations recording the video & audio with a view to producing an ‘edit’ or ‘showreel’ in our edit suite post event. Video footage is great for educational & promotional purposes & can also be used on websites/social media streams. We can also provide the options of a ‘live feed’ of the on-stage proceedings to any relay screens in the room.

Conference Stage Set Design & Build

Large events require a professional centrepiece and an expertly designed, but cost effective, stage set is a perfect way of framing your conferences content and drawing your audiences attention. From simple, but professional, stock sets to colourful high impact designs with creative lighting, our experienced set builders can tailor-make a bespoke solution to fit your needs, in a style & colour scheme that will tie your event branding together. Scaled floorplans & eyecatching 3D Visual renders will be provided where appropriate, for sign off prior to build. All services provided by our in-house creative team.

Conference Production

The best conferences are inspirational, memorable & run like clockwork. To achieve this our project managers will guide you through the technical side of the process ensuring what we provide is tailored to your objectives. Content will be tested in advance, artwork will be signed off & graphics produced to your specifications. We provide all aspects of conference production including supply of state of the art audio visual equipment and stage set hire & have a team of experienced technicians that will go the extra mile to ensure your event is a success.

This year’s HM Land Registry conference was a challenging event to deliver & we couldn’t have done it without your support. It was hugely reassuring to walk into the room and see you and your team making everything happen. We will come back to you next year

Helen Hirons

HM Land Registry

I just wanted to thank the HAV for all of the support at our event. Andrew, our AV technician today was fantastic! He was professional, unobtrusive, delightful with all our speakers & sorted things out incredibly quickly. He was an utter joy to work with. We were very happy indeed to have such a safe pair of hands running the show!

Elizabeth Smith

Director, General Data Protection Regulation Conference

Wherever you are planning to hold your conference rest assured we have masses of experience at some of the most prestigious & well known conference venues around the UK including venues in London, Birmingham, Nottingham, Leeds, Sheffield, Warrington, Manchester & Liverpool.

We work with international brands, councils, government bodies & large limited companies.

We can handle last minute requests, we can handle awkward access restrictions, we are used to limited set up times, we are used to providing detailed risk assessments. For our clients ‘good’ is never enough, perfection is demanded & expected.

We can supply audio visual support for multi-city events, annual events, roadshows & one offs.

From planning through to execution and beyond, we’ll work with you to develop a conference that not only meets your business and budget goals but you are proud to call your own.

Are you ready to start the planning process?

If you know what you want, please contact us for a quotation. If you require some friendly advice & guidance then don’t hesitate to ask.

MAKE IT BRITAIN

CONFERENCE PRODUCTION LIVERPOOL-FIND OUT HOW CONFERENCE PRODUCTION SPECIALISTS HAV PROVIDED A DELEGATE EXPERIENCE TO REMEMBER AT THIS HIGH PROFILE CONFERENCE

Case Study: Conference Production Hilton Hotel Liverpool

HAV were delighted to be selected by Make it Britain to provide a full audio visual & staging package to meet their conference requirements for this high profile event held at Hilton Hotel. 

Check out the video here…

As conference production specialists we relished the challenge of designing a high impact audio visual solution for the event which was attended by top level executives and leaders of industry.

Our services were deployed not only in the main event space, which featured a large custom conference stage set, but also accross 10 breakout rooms, an exhibition area, slide editing space & again in the main area for the evening drinks reception function & VIP dinner.

Project manager Dave Farnworth attended multiple site visits & worked closely with the events team to produce an intricate production schedule to fulfil all event criteria. A tight build time & limited access to the main event space meant 12 audio visual technicians were utilised overnight to build a 40ft conference stage set & erect equipment packages in multiple breakout rooms, ready for the early morning conference start.

HAV have an excellent track record of providing outstanding conference audio visual and production for high profile events of this kind, on time & on budget.

Conference Stage Set Design & Construction

Our team were tasked with providing a stage set that would look professional & purposeful for a high profile event of this kind.

Event branding was key when designing a stage set to fit sponsors requirements. Multiple sponsors including Siemens & EEF would share space on the backdrop so to tie the various elements together digital printed graphics were used in the form of full colour foamex panels on the lectern & on a large custom built panel table.

In the foyer/entrance area further digitally printed panels were used in conjunction with gobos & logo projection.

Audio Visual Hire

HAV supplied a ‘one source’ complete audio visual hire solution for the event including audio, lighting, video, recording, projection, sound, camera equipment & on site technical support in each area throughout the event.

Main Room

Make it Britain were keen to use the main event space in a ‘portrait’ layout so the main plenary room featured a 40ft wide conference set with a large central integrated rear projection screen. Loss of space behind the set was minimised by using a HD projector with an ultra short throw lens. The set was washed with vivid colour using LED Pixels which allowed our designers to change the colour scheme from daytime to evening. The main screen was flanked by custom gobo’s which had been rigged on a flown truss above the stage area to project sponsor logos directly onto the stage set, further reinforcing sponsor branding.

To ensure all delegates had a perfect view of the presentation 8x satellite displays were used in the form of 75’’ HD Plasma displays to cover those delegates toward the rear of the room.

Camerawork

Our camera team were deployed to perform a live feed of all on stage activity thus enabling a seamless switch of content on screen between slides, video & live feed.

Break Out Rooms

10 Breakout rooms ran in parallel with the main sessions so a compact audio visual solution was provided in each of these areas comprising: pa system, microphones, lecterns, projector/screen, wireless slide remotes, staging & technical support in each space.

Exhibition Area

HAV provided 20x 50’’ HD Plasma Displays for each of the exhibitor stands which were used to run slideshows, graphics & promotional videos. Large poster display panels were utilised as a backdrop to each of the stands for event literature & promotional materials. High power LED uplighting was used around the perimeter of the room to create a warm glow & tieing in with the event colour scheme

HEATHROW

CONFERENCE PRODUCTION LONDON-FIND OUT HOW CONFERENCE PRODUCTION SPECIALISTS HAV PROVIDED AN INNOVATIVE & MEMORABLE SOLUTION FOR THIS LONDON CONFERENCE

Case Study: Conference AV Production in London for Heathrow

HAV were delighted to be selected by Heathrow to provide a full audio visual & staging package to meet their conference requirements..full case study coming soon.